Job Description

Job description  

ABOUT US 

Founded by brothers Dave and Steve Peek, this high energy company provides businesses the tools and resources they need to complete their shipping needs. Headwall isn't just a name; it embodies our entire approach. The headwall of a mountain is the steepest cliff and often the most difficult to ascend. Our clients come to us time and time again because we never shy away from the ascent, regardless of the pitch. 

Delivering for our clients is made possible by our team's commitment to Headwall's core values, practiced daily as we act as strategic partners for our clients: 

• Solutions. Solutions. Solutions:  We are solvers. We are fixers. We are outcome oriented. 
• Integrity:  We say what we mean and do what we say. That simple. 
• Details Are Everything:  We live in the details so our clients can focus on the results. 
• Family Mentality : Whether a client, carrier, or employee, we look out for our people. 

ROLE – Office Coordinator

Headwall offers a unique and fun environment fueled by the nonstop pace of the transportation industry. We love competition and are looking for individuals that will thrive in our fast-paced, high-energy environment and want to help push others to be better. Headwall offers many incentives like team outings, happy hours, and personalized coaching. We take pride in all aspects of the company being accessible and investing in our employee's success and development. Employee engagement is at the heart of the organization and incredibly important to us. 

You Will: 

• Record keeping: Organizing and maintaining physical and digital files, ensuring accuracy and accessibility of important documents. 
• Manage accounts payable: Providing vendor payment updates, paying carriers, and approving bills, upselling quick pays
• Manage accounts receivable: Invoicing clients, requesting payment dates, receiving payments 
• Communication Management: Answering phones, managing emails and mail, and coordinating communication between different departments or individuals.
• Meeting and event coordination: Scheduling and organizing meetings, coordinating logistics for events, and ensuring smooth execution. 
• Help with office stocking and ordering of supplies 
• Assist with business reports
• Assist with HubSpot (data clean-up, pulling sales data, lead gen) 
• Assist with Marketing initiatives (creating content, pulling website analytics, etc)
• Ad hoc and miscellaneous projects that may arise 

What we are looking for: 

• Bachelor’s degree
• Ability to manage multiple tasks, prioritize effectively and maintain a well-organized work environment 
• Attention to details: ensuring accuracy in all tasks 
• Ability to identify and resolve issues to office operations, equipment and communication 
• Proficiency in Excel, Quickbooks Online and Canva

Benefits & Compensation: 

• Salaried position
• Employer paid medical coverage 
• 401(k) with company matching 

Headwall Logistics LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

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