Job Description

Job Opportunity: Contracts Administrator

A leading organization in the Commercial/Industrial Real Estate industry is seeking an experienced and detail-oriented Contracts Administrator to oversee and manage the legal and operational aspects of contracts within the organization. This vital role bridges multiple departments, ensuring contracts are compliant with company policies, legal standards, and industry best practices.

About the Role:

The Contracts Administrator will be responsible for maintaining accurate contract documentation, conducting due diligence on real estate transactions, and assisting in corporate governance. They will collaborate with internal teams and external legal counsel to ensure contracts are well-structured, properly executed, and support the business's strategic objectives.

Key Responsibilities:

• Partner with external legal counsel to draft, review, revise, and manage contracts such as lease agreements, purchase and sale agreements, deeds, financing documents, and service contracts.
• Maintain secure, accessible records of contracts and supporting documentation.
• Perform due diligence on property titles, zoning regulations, and environmental issues to identify risks in real estate deals.
• Coordinate closing procedures, including checklists, settlement statements, and necessary documentation.
• Ensure compliance with contractual terms and conditions; resolve disputes when necessary.
• Support filings and documentation for corporate governance requirements.
• Manage lease abstracts, amendments, tenant communications, and estoppels.
• Develop reports detailing contract statuses, milestones, and key metrics for stakeholders.
• Identify and mitigate risks related to contractual obligations, ensuring financial and legal risk is minimized.

Qualifications and Required Skills:

• Experience: 5+ years in contract administration, legal support, or a related role.
• Industry Knowledge: Strong understanding of Real Estate and Corporate Law, along with familiarity in Commercial/Industrial Real Estate.
• Education: Bachelor’s degree in Business Administration, Law, or Real Estate preferred.
• Certifications (Preferred):
• Paralegal Certification.
• Certification in Contract Management (e.g., CPCM, CCCM) or Certified Real Estate Paralegal (CRP).
• Technical Skills: Proficiency in Microsoft Office Suite and contract management software. Experience with lease administration software (e.g., Yardi) is a plus.
• Core Competencies:
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple contracts and deadlines in a fast-paced environment.
• Strong communication and interpersonal skills to work independently and collaboratively within teams.
• Results-focused mindset with integrity, professionalism, and a proactive work ethic.

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